Planning an event is exciting, but equally, it can quickly feel overwhelming when you start thinking about all the details if you’re not too experienced. If you’re considering hiring a marquee, the good news is that it gives you incredible flexibility. You’re not tied to a traditional venue, you can make the space your own, and it’s perfect for everything from weddings to parties and corporate events.
To make the process a little easier, we’ve put together this marquee hire checklist so you know exactly what to think about before booking.
- Know your event needs
The first step is to get a clear idea about what you want your marquee to do for you. Is it for a wedding reception, a milestone birthday, or a corporate gathering? How many people are coming, and do you want space for dining, dancing, or entertainment? Having a rough idea of guest numbers and activities will help you work out the right size and layout.
- Pick the right style of marquee
Not all marquees are the same. Traditional marquees are elegant and timeless, often chosen for weddings. Frame marquees don’t have central poles, which makes them great for maximising space. Stretch tents are modern, stylish, and flexible if you’re after something a little different. The look and feel you’re going for will guide the choice, but again, don’t panic, there really is something for any occasion, it’s just a case of getting the most out of your choice.
- Check the location
It’s easy to assume a marquee will fit anywhere, but that’s not quite always the case. You’ll need flat, stable ground, enough space for the structure, and good access for the team setting it up. If you’re hosting at a venue, check whether they allow marquees and if there are any restrictions you need to know about. For public venues, especially, the land owner will likely have a lot of experience with this type of request already.
- Plan for the weather
We all know the British weather can be unpredictable, so think about how you’ll keep your guests comfortable. Heaters can be added in cooler months, while open sides and ventilation work well in summer. Flooring is also a good idea to keep things dry and level if the ground is soft. It’s all a balancing act, but with a little guidance and forward thinking, it’s an easy challenge to tackle.
- Think about the inside
The marquee itself is just the starting point. You’ll need to plan the interior too. That could include tables and chairs, a bar area, dance floor, stage, or catering tent. Lighting is another big one, whether you want chandeliers, fairy lights, or uplighters to set the mood. Some hire companies can supply these extras to make life easier, so it’s always worth asking.
- Power and facilities
Depending on your plans, you may need more than just the marquee. Will you need a generator to power the lighting, sound system, or catering equipment? Are there enough toilets nearby, or will you need to bring some in? Do suppliers need additional space to set up? It’s worth answering these questions early so you don’t get caught out later.
- Get clear on costs
When you’re comparing quotes, make sure you’re looking at the full package. Prices can vary depending on the size and style of marquee, plus extras like flooring, furniture, heating, and delivery. A clear breakdown means no unexpected surprises when the bill arrives.
- Book ahead
Lastly, plan ahead! If your event is in the spring or summer, try to book as early as possible. Marquees are popular and the best styles and sizes get reserved quickly. Securing your date early gives you more choice and peace of mind. Make sure you’re booked and then double check too.
Summary
A marquee can transform your event and give you a space that’s truly your own, but the key to getting it right is good planning. With this checklist in mind, you’ll be ready to make the most of your big day without the stress!
And don't forget, there are professionals like us on hand whenever you need us during your booking process to answer any questions you have and help find your perfect fit.
